Knox County Beekeepers Association CONSTITUTION and BYLAWS
Knox County Beekeepers Association CONSTITUTION
Article I
Name: The name of this association shall be Knox County Beekeepers Association, commonly known as KCBA. KCBA is a private association and does not receive, nor will receive any government funding and is not affiliated with any government organization.
Article II
Purpose: The purpose of KCBA is to provide a forum of learning and fellowship, for beekeepers in Knox County Ohio. Anyone with an interest in bees and beekeeping is welcome to join who agree to uphold the KCBA Constitution and Bylaws.
Objective: The objective of KCBA shall be to promote the further interest and improvement of apiculture and to educate beekeepers and the public about bees and beekeeping.
Article III
Membership: Membership in KCBA is a privilege, not a right. The KCBA Constitution and Bylaws are binding for all participating members and attending guests.
Membership Requirements: Membership applications are set forth in the KCBA Bylaws. Any person interested in apiculture and wishing to further the activities of this association may become a member upon payment of the annual dues determined and set forth in the KCBA Bylaws. Membership is open to all who agree to uphold the KCBA Constitution and Bylaws. Membership shall be available without discrimination because of race, color, national origin, religion, sex, age or handicap.
Voting: Each type of membership as described in the KCBA Bylaws shall have one vote.
Article IV
Meetings: The general membership of KCBA shall hold regular meetings throughout the year to accomplish the purpose and goal of this association and shall include one annual meeting for the purpose of electing Trustees to the Board of Directors as describe in the KCBA Bylaws.
The KBA Board of Directors shall hold meetings throughout the year to accomplish the purpose and goals of this association as describe in the KCBA Bylaws.
Order of Business: All meetings shall be conducted using “Roberts Rules of Order”, unless stipulated otherwise by the KCBA Bylaws.
Article V
Officers: The officers of this association shall be a President, Vice President, Secretary, and Treasurer. The board will elect officers from their membership annually, as outlined, in the KCBA Bylaws.
Board of Directors: The board of directors shall consist of Trustees elected by the general membership as outlined in the KCBA Bylaws. Board voting members also include Committee Chairpersons.
Trustees: The trustees shall be elected at the annual meeting and serve a term as set forth in the Bylaws.
Committee Chairs: Committee Chairs are volunteers and shall be appointed by the President with the approval of the majority of the Board of Directors, and shall serve at the pleasure of the Board of Directors.
Article VI
Finances: This Association shall use a cash basis for accounting purposes.
Dues: Dues will be paid annually as set forth in the Bylaws.
Right to Act: No officer or member has the right to incur any debt or become involved in any business under the title or by implying the title of this association in any way unless given full authority to do so by the Board of Directors.
Article VII
Videotaping and recordings: Videotaping and recording are permitted, at any and all meetings and gatherings of KCBA, in accordance to the Bylaws of KCBA
Article VIII
Ratification: This constitution shall be ratified by a 2/3-majority vote of founding members present at the first meeting.
Article IX
Amendments to Constitution: Amendments to the KCBA constitution may be submitted for a first reading at any regular business meeting of the association by the board of directors or any member in good standing. The amendment may be adopted at the next regular meeting and requires a 2/3 favorable vote of the members in good standing that are present. The members present must be equal to, or greater than 50% of the current members in good standing.
Article X
Dissolution of Association: A two-thirds vote of the membership shall be required to dissolve the association. Upon dissolution of the association, any assets remaining after payment of all debts and liabilities shall be paid over to a charitable or non-profit organization that has purposes consistent with KCBA purposes. The Board of Directors are charged with making the final decisions but no part of the remaining assets of the Association will be paid or distributed to an officer, Trustee, or any member of the Association.
Knox County Beekeepers Association BYLAWS
Article I - Membership
Section 1.1 Application for Membership
Any person interested in apiculture and wishing to further the activities of this association may become a member upon payment of annual dues as set forth in these by-laws. Upon payment of dues, the Board of Directors has up to 30 days in which to revoke a membership if it is determined that the member in question does not adhere to the KCBA Constitution and Bylaws, or for any reason the Board of Directors see fit. The Board of Directors decision is final. Members agree to respect and uphold the KCBA Constitution and By-Laws.
Section 1.2 Membership Classification
The membership classes shall be as follows:
1. Individual Membership
2. Individual Lifetime Membership
3. Minor Membership under 18 years of age
4. Honorary Lifetime Membership.
Section 1.3 Fees
The board of directors shall set Individual membership fees. Minor membership shall be free. Honorary Lifetime Membership shall be free.
Section 1.4 Membership Voting Rights
Each Individual Membership in good standing shall be entitled to one vote. Minor membership has no voting rights.
Section 1.5 Fiscal Year
Fiscal year of the association shall begin on the first day of January and end on the last day of December.
Section 1.6 Expiration of Membership
Membership is terminated when the annual dues are not paid for the following year.
Membership benefits will expire on June 1.
Section 1.7 Termination of Membership
The Board of Directors may terminate a membership by a majority vote of the Board of Directors for any reason the Board of Directors determines appropriate. Reasons for termination may include but are not limited to; violation of the KCBA Constitution and Bylaws, failure of good behavior, theft, a negative public display towards KCBA members and guests, and representing KCBA, or themselves, in a negative light to the public or beekeeping community. A terminated member may request a hearing in writing, to be held at a general membership meeting, where the question to overturn the board’s decision may be proposed and voted on by a simple majority of the membership present. Termination of membership is permanent. The vote of the membership shall be final. With a majority vote at any regular meeting, the Membership may also vote to remove any member that they determine has violated the KCBA Constitution or Bylaws, or is disruptive to the orderly activity of KCBA.
Section 1.8 Reinstatement of Expired Membership
A former member of good standing will be reinstated upon having paid his/her annual dues.
There shall be no partial year dues payments.
Section 1.9 Transfer of Membership
Membership in the Association is not transferable or assignable.
Article 2 - Regular Membership Meetings
Section 2.1 Conduct of General Membership Business Meeting
The President, or in the President’s absence, the Vice President shall preside over the General Membership Business Meeting. While Roberts Rules of Order will be used while conducting the business part of the meeting, the intent of the meeting is to be a social gathering as well as an exchange of ideas, promotion of new ideas and learning from round table discussions and speakers. With these goals in mind, the actual business part of the meeting shall be held to a minimum. Any committee reports shall be given in summary form. Detail reports will be posted on the clubs web site.
Section 2.1.1 Quorum
A quorum for conducting business shall be 50 % of members in good standing.
Section 2.2 Annual Meeting
The annual meeting of members of this association shall be held in October of each year with the time and location to be determined by the Board of Directors. Notice shall be given in writing or through electronic mail at least ten (10) days prior to the date of said meeting. The election of Trustees will be held during the annual meeting. The Nominating Committee shall present the ballots with nominees already accepted. Additional nominations will be accepted from the floor. One ballot per membership may be cast.
Section 2.3 Special or Emergency Meeting
Special or Emergency meetings may be called by the board of directors.
Article 3 - Board of Directors
Section 3.1 Members of Board of Directors
There shall be a Board of Directors consisting of the elected Trustees, Officers, and Committee Chairpersons. All members are invited to attend the Board of Directors meetings. Voting members of the board include the Trustees, Officers and Committee Chairpersons.
Section 3.2 General Powers and Authority
The Board of Directors shall have full charge of the affairs, funds, management, property, and control of the Association subject only to the action of the members. The decision by the Board of Directors on any questions concerning interpretation of the bylaws shall be final.
Section 3.3 Term of Directors
The term of Trustees to the Board of Directors shall be for a period of three (3) years; the Trustees shall serve for a term as defined in Section 4.5 of these Bylaws.
Section 3.4 Removal or Replacement of a Board Member
Any Board Member may be removed from office for cause by the vote of a majority of the Board following a hearing detailing the cause for removal. The President, with the approval of the remaining Board will appoint a replacement of a Board Member.
Section 3.5 Resignation of a Board Member and Replacement
If a Board Member resigns, the resignation shall become effective on the date outlined in the letter of resignation. The President shall appoint a new member with the approval of the Board, and that member shall then fill the remaining term of the office appointed.
Section 3.6 Compensation of Directors
There shall be no compensation for any members of the Knox County Beekeepers Association (KCBA) who provides service(s) in the name of KCBA.
Section 3.7 Voting Rights of Directors
Each Board member shall be entitled to one vote on each issue brought before the Board requiring a vote. In case of a tie, the President shall decide the question. A quorum of 4 members of the Board of Directors is required for a vote.
Section 3.8 Conflicts of interest
No Board member may vote upon a matter coming before the Board or any other committee in which he or she has a direct financial interest. Immediately upon becoming aware that such a conflict may exist, a Board member must disclose the existence of the potential conflict to the Board members and withdraw from further deliberations on the issue, and refrain from voting on the matter. Any such disclosure and withdrawal shall be fully documented in the minutes of the meeting. Failure to adhere to this policy may be grounds for removal from the Board.
Article 4 - Officers
Section 4.1 Officers
The Officers of the Association shall include a President, a Vice president, a Secretary, a Treasurer, and Trustees.
Section 4.2 Qualification of Officers
The Board of Directors shall elect the Officers of the Association from the Trustee members of the Board of Directors. Members must be in good standing. Good standing is defined as any member that abides by the Constitution and Bylaws and represents the goals and mission of KCBA.
Section 4.3 Election
The election of officers shall be held at the first board meeting after the KCBA annual meeting.
Section 4.4 Term of Officers
Term of offices shall be for a period of one year and shall commence on January 1st following the election, and end on December 31st.
Section 4.5 Term and number of Trustees
Trustees will number 6. Two Trustees will be elected to a 3-year term to the Board of Directors at each annual meeting by the membership. At ratification of the KCBA Constitution and Bylaws, 6 trustees will be voted onto the board of directors and be assigned a term of office. Two will be elected to serve each of and for; 1, 2, and 3 year terms.
Section 4.6 Job Duties, Positions Descriptions and Powers of Officers
Section 4.6.1 The President
The President shall be the chief executive officer of the Association and shall have general supervision over the business and operations of the Association, subject to the control of the Board. The President shall execute, in the name of the Association, all contracts, and other instruments approved by the Board. Additionally, the President shall appoint a board member to file any documents that require filling by any governmental authority. In general, the President shall perform all other duties incident to the office of President and such other duties as may be assigned by the Board. The President’s duties include chairing Board meetings and the General Membership Business Meeting.
Section 4.6.2 Vice President
The Vice President shall assume the duties of the President in his/her absence. Be responsible scheduling and coordinating all regular meetings and perform any duties delegated by the President.
Section 4.6.3 Secretary
The Secretary shall attend all regular meetings and meetings of the Board. The Secretary shall record all votes and take accurate minutes of the meetings and keep a book for that purpose. In general, the Secretary shall perform all duties incidental to the office of Secretary and such other duties as may be assigned by the President.
The Secretary shall summarize the minutes of the regular meetings to be presented to the general membership. A copy of these minutes shall be posted on the membership web site.
The Secretary shall maintain a current paid membership list and provide updated lists to the membership committee
Section 4.6.4 Treasurer
The Treasurer shall have custody of Association funds and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Association. The Treasurer shall have full authority to receive and give receipts for all money due and payable to the Association, and to endorse checks and drafts, in its name and on its behalf and to give full discharge for the same.
The Treasurer shall deposit all funds of the Association, in such banks or other places of deposit as the Board may designate. The Treasurer shall have the authority to issue checks in the amount up to five hundred ($500.00) dollars. Any amounts above this amount shall require the approval of the Board of Directors.
The Treasurer shall summarize a report to be presented to the general membership. A copy of the Treasurer’s report shall be posted on the membership web site.
Section 4.6.5 Trustees
The trustees are voting members of the board. From the Trustees the Board of Directors will elect the officers.
Article 5 - Meetings of Directors
Section 5.1 Place of Meetings and Notice
The Board of Directors shall hold as many meetings as may be called by the President or any two (2) members of the Board of directors. The time and location of each Board meeting will be given at least 72 hours in advance and will try to accommodate member’s schedules. Notice of the Board meeting shall be by phone or transmitted electronically.
Section 5.2 Emergency Board of Directors Meetings
The President when issues arise that warrant such an action; or when a majority of the Members of the Boards petition, in writing, phone or electronically, for such a meeting; can call emergency meetings. The grounds for an issue(s) to qualify for an emergency meeting must be narrowly defined and of a nature that if not addressed until the next regularly scheduled Board meeting the Association could suffer adverse consequences. The only business to be conducted at an emergency meeting will be the resolution of the subject issue(s) described in the petition. Emergency Board of Directors meeting may be carried out virtually through phone, email, or any other virtual means and must be recorded by the Secretary in the minute’s record book.
Section 5.3 Quorum for Board of Directors
A quorum of the Board of Directors shall consist of at least four (4) participating Board members.
Section 5.4 Conduct of Board Meetings
The President, or in the absence of the President, the Vice President shall preside over Board meetings. The President shall establish rules of the meeting that will freely facilitate debate and decision-making. Roberts Rules of Order will be followed in conducting the meeting.
Minutes of all Board meetings shall be taken by the Secretary and recorded in the minute's record book.
Article 6 - Committees
Section 6.1 Committees
The Association shall have committees. The President retains authority for all committee appointments. The President appoints each committee chairperson. A committee may have one or more members. The President determines the term of committee chairperson. The president shall seek council from the Board and volunteers to fill the appointments.
Article 7 - Association Records
Section 7.1 Association Records
The Association President, Secretary and Treasurer shall keep at their home, office, or other secure location the KCBA records appropriate to their office. The various committee Chairpersons retain records appropriate to their committee assignments at their home and send copies to the Secretary. Committee Chairperson must surrender their KCBA records to their successor or, in the case of an Ad Hoc committees records, surrender the records to the Secretary. The Treasurer will maintain the Association’s current and ongoing financial records in at least one off site location so no loss of records or transactions will be lost in case of loss of the Treasurer’s immediate records. The President and Secretary shall have access to the records; though have no ability to change these records.
Section 7.2 Transfer of records
All records, documents and minutes are the property of KCBA and are to be surrendered and transferred to the newly elected Secretary or President. These records shall form a chain of events from previous Boards of Directors and Membership decisions. Transfer of all records, documents and minutes shall take place after the election and before January 1st of the next calendar year.
Article 8 – Videotaping and Recording
Section 8.1 Videotaping and Recordings
KCBA is a private organization and respects the privacy of it members and guest. Videotaping and recordings are permitted at any and all functions of KCBA with a favorable vote of 100% of the members and guests present. The meeting chairman must agree to allow videotaping or audio recordings of KCBA meetings. If the meeting chairperson agrees, then that chairperson will survey the members and guests present and all must agree to allow videotaping or recordings. Videotaping and recording of KCBA meetings and gatherings may not be reproduced for commercial purposes or personal gain or for any negative display of KCBA members or guests. The term “commercial purposes” does not just mean a use where the videographer makes money, but also includes use in connection with a product or service or to promote a particular viewpoint.
Article 9 - Affiliations
Section 9.1 Affiliations
This Association shall be an affiliate of the Ohio State Beekeepers Association and shall actively support this organization. The President shall represent or appoint a delegate for the position of trustee, in accordance with the bylaws of the Ohio State Beekeepers Association, Inc. Said delegate shall hold membership with this Association and with the Ohio State Beekeepers Association Inc.
Article 10 - Ratification
These Bylaws shall be ratified by a 2/3-majority vote of founding members present at the first meeting.
Article 11 - Amendments
These bylaws may be amended by the Board of Directors and approved by a 2/3 vote of members at any regular business meeting. Any amendments to these bylaws shall be referenced and added at the end of these bylaws.
Date of Ratification: May 21, 2012
Founding Members:
Jeff Gabric Susan Brown Margareta Craye Jim Obrien
Jim Williams Franklin Brown Kees Craye Linda Obrien
Todd Hickman Richard Shoots Aubrey Craye Susie Fish
Phil Blubaugh Phyllis Duncan Mike Michalski Tom Fish
Roberta Robey Dan Pelton Eric Simpson Marsha Kelso
John Schmidt Jeanette Pelton Anthony Simpson Jess Kelso
Jennifer Schmidt Josh Watterson Beverly Simpson Jason Bennett
George Myers Maggie Buccicone Carlton Simpson Fred Kinsler
Article I
Name: The name of this association shall be Knox County Beekeepers Association, commonly known as KCBA. KCBA is a private association and does not receive, nor will receive any government funding and is not affiliated with any government organization.
Article II
Purpose: The purpose of KCBA is to provide a forum of learning and fellowship, for beekeepers in Knox County Ohio. Anyone with an interest in bees and beekeeping is welcome to join who agree to uphold the KCBA Constitution and Bylaws.
Objective: The objective of KCBA shall be to promote the further interest and improvement of apiculture and to educate beekeepers and the public about bees and beekeeping.
Article III
Membership: Membership in KCBA is a privilege, not a right. The KCBA Constitution and Bylaws are binding for all participating members and attending guests.
Membership Requirements: Membership applications are set forth in the KCBA Bylaws. Any person interested in apiculture and wishing to further the activities of this association may become a member upon payment of the annual dues determined and set forth in the KCBA Bylaws. Membership is open to all who agree to uphold the KCBA Constitution and Bylaws. Membership shall be available without discrimination because of race, color, national origin, religion, sex, age or handicap.
Voting: Each type of membership as described in the KCBA Bylaws shall have one vote.
Article IV
Meetings: The general membership of KCBA shall hold regular meetings throughout the year to accomplish the purpose and goal of this association and shall include one annual meeting for the purpose of electing Trustees to the Board of Directors as describe in the KCBA Bylaws.
The KBA Board of Directors shall hold meetings throughout the year to accomplish the purpose and goals of this association as describe in the KCBA Bylaws.
Order of Business: All meetings shall be conducted using “Roberts Rules of Order”, unless stipulated otherwise by the KCBA Bylaws.
Article V
Officers: The officers of this association shall be a President, Vice President, Secretary, and Treasurer. The board will elect officers from their membership annually, as outlined, in the KCBA Bylaws.
Board of Directors: The board of directors shall consist of Trustees elected by the general membership as outlined in the KCBA Bylaws. Board voting members also include Committee Chairpersons.
Trustees: The trustees shall be elected at the annual meeting and serve a term as set forth in the Bylaws.
Committee Chairs: Committee Chairs are volunteers and shall be appointed by the President with the approval of the majority of the Board of Directors, and shall serve at the pleasure of the Board of Directors.
Article VI
Finances: This Association shall use a cash basis for accounting purposes.
Dues: Dues will be paid annually as set forth in the Bylaws.
Right to Act: No officer or member has the right to incur any debt or become involved in any business under the title or by implying the title of this association in any way unless given full authority to do so by the Board of Directors.
Article VII
Videotaping and recordings: Videotaping and recording are permitted, at any and all meetings and gatherings of KCBA, in accordance to the Bylaws of KCBA
Article VIII
Ratification: This constitution shall be ratified by a 2/3-majority vote of founding members present at the first meeting.
Article IX
Amendments to Constitution: Amendments to the KCBA constitution may be submitted for a first reading at any regular business meeting of the association by the board of directors or any member in good standing. The amendment may be adopted at the next regular meeting and requires a 2/3 favorable vote of the members in good standing that are present. The members present must be equal to, or greater than 50% of the current members in good standing.
Article X
Dissolution of Association: A two-thirds vote of the membership shall be required to dissolve the association. Upon dissolution of the association, any assets remaining after payment of all debts and liabilities shall be paid over to a charitable or non-profit organization that has purposes consistent with KCBA purposes. The Board of Directors are charged with making the final decisions but no part of the remaining assets of the Association will be paid or distributed to an officer, Trustee, or any member of the Association.
Knox County Beekeepers Association BYLAWS
Article I - Membership
Section 1.1 Application for Membership
Any person interested in apiculture and wishing to further the activities of this association may become a member upon payment of annual dues as set forth in these by-laws. Upon payment of dues, the Board of Directors has up to 30 days in which to revoke a membership if it is determined that the member in question does not adhere to the KCBA Constitution and Bylaws, or for any reason the Board of Directors see fit. The Board of Directors decision is final. Members agree to respect and uphold the KCBA Constitution and By-Laws.
Section 1.2 Membership Classification
The membership classes shall be as follows:
1. Individual Membership
2. Individual Lifetime Membership
3. Minor Membership under 18 years of age
4. Honorary Lifetime Membership.
Section 1.3 Fees
The board of directors shall set Individual membership fees. Minor membership shall be free. Honorary Lifetime Membership shall be free.
Section 1.4 Membership Voting Rights
Each Individual Membership in good standing shall be entitled to one vote. Minor membership has no voting rights.
Section 1.5 Fiscal Year
Fiscal year of the association shall begin on the first day of January and end on the last day of December.
Section 1.6 Expiration of Membership
Membership is terminated when the annual dues are not paid for the following year.
Membership benefits will expire on June 1.
Section 1.7 Termination of Membership
The Board of Directors may terminate a membership by a majority vote of the Board of Directors for any reason the Board of Directors determines appropriate. Reasons for termination may include but are not limited to; violation of the KCBA Constitution and Bylaws, failure of good behavior, theft, a negative public display towards KCBA members and guests, and representing KCBA, or themselves, in a negative light to the public or beekeeping community. A terminated member may request a hearing in writing, to be held at a general membership meeting, where the question to overturn the board’s decision may be proposed and voted on by a simple majority of the membership present. Termination of membership is permanent. The vote of the membership shall be final. With a majority vote at any regular meeting, the Membership may also vote to remove any member that they determine has violated the KCBA Constitution or Bylaws, or is disruptive to the orderly activity of KCBA.
Section 1.8 Reinstatement of Expired Membership
A former member of good standing will be reinstated upon having paid his/her annual dues.
There shall be no partial year dues payments.
Section 1.9 Transfer of Membership
Membership in the Association is not transferable or assignable.
Article 2 - Regular Membership Meetings
Section 2.1 Conduct of General Membership Business Meeting
The President, or in the President’s absence, the Vice President shall preside over the General Membership Business Meeting. While Roberts Rules of Order will be used while conducting the business part of the meeting, the intent of the meeting is to be a social gathering as well as an exchange of ideas, promotion of new ideas and learning from round table discussions and speakers. With these goals in mind, the actual business part of the meeting shall be held to a minimum. Any committee reports shall be given in summary form. Detail reports will be posted on the clubs web site.
Section 2.1.1 Quorum
A quorum for conducting business shall be 50 % of members in good standing.
Section 2.2 Annual Meeting
The annual meeting of members of this association shall be held in October of each year with the time and location to be determined by the Board of Directors. Notice shall be given in writing or through electronic mail at least ten (10) days prior to the date of said meeting. The election of Trustees will be held during the annual meeting. The Nominating Committee shall present the ballots with nominees already accepted. Additional nominations will be accepted from the floor. One ballot per membership may be cast.
Section 2.3 Special or Emergency Meeting
Special or Emergency meetings may be called by the board of directors.
Article 3 - Board of Directors
Section 3.1 Members of Board of Directors
There shall be a Board of Directors consisting of the elected Trustees, Officers, and Committee Chairpersons. All members are invited to attend the Board of Directors meetings. Voting members of the board include the Trustees, Officers and Committee Chairpersons.
Section 3.2 General Powers and Authority
The Board of Directors shall have full charge of the affairs, funds, management, property, and control of the Association subject only to the action of the members. The decision by the Board of Directors on any questions concerning interpretation of the bylaws shall be final.
Section 3.3 Term of Directors
The term of Trustees to the Board of Directors shall be for a period of three (3) years; the Trustees shall serve for a term as defined in Section 4.5 of these Bylaws.
Section 3.4 Removal or Replacement of a Board Member
Any Board Member may be removed from office for cause by the vote of a majority of the Board following a hearing detailing the cause for removal. The President, with the approval of the remaining Board will appoint a replacement of a Board Member.
Section 3.5 Resignation of a Board Member and Replacement
If a Board Member resigns, the resignation shall become effective on the date outlined in the letter of resignation. The President shall appoint a new member with the approval of the Board, and that member shall then fill the remaining term of the office appointed.
Section 3.6 Compensation of Directors
There shall be no compensation for any members of the Knox County Beekeepers Association (KCBA) who provides service(s) in the name of KCBA.
Section 3.7 Voting Rights of Directors
Each Board member shall be entitled to one vote on each issue brought before the Board requiring a vote. In case of a tie, the President shall decide the question. A quorum of 4 members of the Board of Directors is required for a vote.
Section 3.8 Conflicts of interest
No Board member may vote upon a matter coming before the Board or any other committee in which he or she has a direct financial interest. Immediately upon becoming aware that such a conflict may exist, a Board member must disclose the existence of the potential conflict to the Board members and withdraw from further deliberations on the issue, and refrain from voting on the matter. Any such disclosure and withdrawal shall be fully documented in the minutes of the meeting. Failure to adhere to this policy may be grounds for removal from the Board.
Article 4 - Officers
Section 4.1 Officers
The Officers of the Association shall include a President, a Vice president, a Secretary, a Treasurer, and Trustees.
Section 4.2 Qualification of Officers
The Board of Directors shall elect the Officers of the Association from the Trustee members of the Board of Directors. Members must be in good standing. Good standing is defined as any member that abides by the Constitution and Bylaws and represents the goals and mission of KCBA.
Section 4.3 Election
The election of officers shall be held at the first board meeting after the KCBA annual meeting.
Section 4.4 Term of Officers
Term of offices shall be for a period of one year and shall commence on January 1st following the election, and end on December 31st.
Section 4.5 Term and number of Trustees
Trustees will number 6. Two Trustees will be elected to a 3-year term to the Board of Directors at each annual meeting by the membership. At ratification of the KCBA Constitution and Bylaws, 6 trustees will be voted onto the board of directors and be assigned a term of office. Two will be elected to serve each of and for; 1, 2, and 3 year terms.
Section 4.6 Job Duties, Positions Descriptions and Powers of Officers
Section 4.6.1 The President
The President shall be the chief executive officer of the Association and shall have general supervision over the business and operations of the Association, subject to the control of the Board. The President shall execute, in the name of the Association, all contracts, and other instruments approved by the Board. Additionally, the President shall appoint a board member to file any documents that require filling by any governmental authority. In general, the President shall perform all other duties incident to the office of President and such other duties as may be assigned by the Board. The President’s duties include chairing Board meetings and the General Membership Business Meeting.
Section 4.6.2 Vice President
The Vice President shall assume the duties of the President in his/her absence. Be responsible scheduling and coordinating all regular meetings and perform any duties delegated by the President.
Section 4.6.3 Secretary
The Secretary shall attend all regular meetings and meetings of the Board. The Secretary shall record all votes and take accurate minutes of the meetings and keep a book for that purpose. In general, the Secretary shall perform all duties incidental to the office of Secretary and such other duties as may be assigned by the President.
The Secretary shall summarize the minutes of the regular meetings to be presented to the general membership. A copy of these minutes shall be posted on the membership web site.
The Secretary shall maintain a current paid membership list and provide updated lists to the membership committee
Section 4.6.4 Treasurer
The Treasurer shall have custody of Association funds and shall keep full and accurate accounts of receipts and disbursements in books belonging to the Association. The Treasurer shall have full authority to receive and give receipts for all money due and payable to the Association, and to endorse checks and drafts, in its name and on its behalf and to give full discharge for the same.
The Treasurer shall deposit all funds of the Association, in such banks or other places of deposit as the Board may designate. The Treasurer shall have the authority to issue checks in the amount up to five hundred ($500.00) dollars. Any amounts above this amount shall require the approval of the Board of Directors.
The Treasurer shall summarize a report to be presented to the general membership. A copy of the Treasurer’s report shall be posted on the membership web site.
Section 4.6.5 Trustees
The trustees are voting members of the board. From the Trustees the Board of Directors will elect the officers.
Article 5 - Meetings of Directors
Section 5.1 Place of Meetings and Notice
The Board of Directors shall hold as many meetings as may be called by the President or any two (2) members of the Board of directors. The time and location of each Board meeting will be given at least 72 hours in advance and will try to accommodate member’s schedules. Notice of the Board meeting shall be by phone or transmitted electronically.
Section 5.2 Emergency Board of Directors Meetings
The President when issues arise that warrant such an action; or when a majority of the Members of the Boards petition, in writing, phone or electronically, for such a meeting; can call emergency meetings. The grounds for an issue(s) to qualify for an emergency meeting must be narrowly defined and of a nature that if not addressed until the next regularly scheduled Board meeting the Association could suffer adverse consequences. The only business to be conducted at an emergency meeting will be the resolution of the subject issue(s) described in the petition. Emergency Board of Directors meeting may be carried out virtually through phone, email, or any other virtual means and must be recorded by the Secretary in the minute’s record book.
Section 5.3 Quorum for Board of Directors
A quorum of the Board of Directors shall consist of at least four (4) participating Board members.
Section 5.4 Conduct of Board Meetings
The President, or in the absence of the President, the Vice President shall preside over Board meetings. The President shall establish rules of the meeting that will freely facilitate debate and decision-making. Roberts Rules of Order will be followed in conducting the meeting.
Minutes of all Board meetings shall be taken by the Secretary and recorded in the minute's record book.
Article 6 - Committees
Section 6.1 Committees
The Association shall have committees. The President retains authority for all committee appointments. The President appoints each committee chairperson. A committee may have one or more members. The President determines the term of committee chairperson. The president shall seek council from the Board and volunteers to fill the appointments.
Article 7 - Association Records
Section 7.1 Association Records
The Association President, Secretary and Treasurer shall keep at their home, office, or other secure location the KCBA records appropriate to their office. The various committee Chairpersons retain records appropriate to their committee assignments at their home and send copies to the Secretary. Committee Chairperson must surrender their KCBA records to their successor or, in the case of an Ad Hoc committees records, surrender the records to the Secretary. The Treasurer will maintain the Association’s current and ongoing financial records in at least one off site location so no loss of records or transactions will be lost in case of loss of the Treasurer’s immediate records. The President and Secretary shall have access to the records; though have no ability to change these records.
Section 7.2 Transfer of records
All records, documents and minutes are the property of KCBA and are to be surrendered and transferred to the newly elected Secretary or President. These records shall form a chain of events from previous Boards of Directors and Membership decisions. Transfer of all records, documents and minutes shall take place after the election and before January 1st of the next calendar year.
Article 8 – Videotaping and Recording
Section 8.1 Videotaping and Recordings
KCBA is a private organization and respects the privacy of it members and guest. Videotaping and recordings are permitted at any and all functions of KCBA with a favorable vote of 100% of the members and guests present. The meeting chairman must agree to allow videotaping or audio recordings of KCBA meetings. If the meeting chairperson agrees, then that chairperson will survey the members and guests present and all must agree to allow videotaping or recordings. Videotaping and recording of KCBA meetings and gatherings may not be reproduced for commercial purposes or personal gain or for any negative display of KCBA members or guests. The term “commercial purposes” does not just mean a use where the videographer makes money, but also includes use in connection with a product or service or to promote a particular viewpoint.
Article 9 - Affiliations
Section 9.1 Affiliations
This Association shall be an affiliate of the Ohio State Beekeepers Association and shall actively support this organization. The President shall represent or appoint a delegate for the position of trustee, in accordance with the bylaws of the Ohio State Beekeepers Association, Inc. Said delegate shall hold membership with this Association and with the Ohio State Beekeepers Association Inc.
Article 10 - Ratification
These Bylaws shall be ratified by a 2/3-majority vote of founding members present at the first meeting.
Article 11 - Amendments
These bylaws may be amended by the Board of Directors and approved by a 2/3 vote of members at any regular business meeting. Any amendments to these bylaws shall be referenced and added at the end of these bylaws.
Date of Ratification: May 21, 2012
Founding Members:
Jeff Gabric Susan Brown Margareta Craye Jim Obrien
Jim Williams Franklin Brown Kees Craye Linda Obrien
Todd Hickman Richard Shoots Aubrey Craye Susie Fish
Phil Blubaugh Phyllis Duncan Mike Michalski Tom Fish
Roberta Robey Dan Pelton Eric Simpson Marsha Kelso
John Schmidt Jeanette Pelton Anthony Simpson Jess Kelso
Jennifer Schmidt Josh Watterson Beverly Simpson Jason Bennett
George Myers Maggie Buccicone Carlton Simpson Fred Kinsler
